The University of Lille is heavily involved in welcoming and supporting students with disabilities. A computer application(HAVIE)developed by the University of Lille’s General Digital Affairs Department (DGDNum) has been implemented to facilitate the management of student support for adjustments to study and exam conditions.
This processing is registered with the Data Protection Officer under number 2020-10. Its legal basis is the university’s duty in serving the public interest pursuant to Art. L. 123-4-1 of the French Education Code.
The Data Protection Officer is Jean-Luc Tessier
- Student number collected directly from the person concerned.
- Marital status information, contact details (displayed on HAVIE from the student management database, but not recorded in this application).
- Information required for review of requests for adjustments to teaching and exam conditions by the relevant committee
- For the implementation of adjustments to teaching and exam conditions, the type of disability (code), the date of referral to the committee, the committee’s decision and the type of adjustment are forwarded to the departments in charge of organising examinations and studies
- Random code provided by the Ministry of Higher Education, Research and Innovation (MESRI), which is stored in order to be able to carry out an annual census.
- In order to monitor the financial aspects of the support we provide, in particular data relating to casual work, information relating to the civil status of casual workers is displayed, and information relating to the hours worked by casual workers is stored in the application.
A student with a disability who applies for adjustments on his or her own initiative enters a management process that culminates in a decision by the University Disability Committee (Commission Handicap Plurielle d’Établissement; CHPE). The teams at the student disability offices (bureaux de la vie étudiante handicap; BVEH) welcome, support, guide and advise students, helping them to make the best possible adjustments to their studies and find solutions adapted to different situations.
- SUMPPS department and doctors: health data required to review applications submitted to the file review committee
- Department in charge of organising exams/studies: data needed to implement adjustments to teaching and exam conditions
- Ministry of Higher Education, Research and Innovation: annual census
The data is:
- pseudonymised if the student is not actively enrolled in Apogée
- deleted from the Havie application 3 years after last committee decision.
Data retrieved for an academic year is stored in shared spaces (Nexcloud, Y:) until the end of the calendar year n+1. Data uploaded to Moodle is destroyed following the exam.
You have the following rights:
- right to be informed;
- right of access;
- right to rectification;
- right to restrict processing;
- right to object.
If you do not receive a response to your request within a reasonable period of time, you may lodge a complaint with the supervisory authority (CNIL) in accordance with Article 13 of the GDPR.
To exercise your data protection rights, in particular your right of access to images concerning you, or to obtain further information about this system, you can contact the university’s Data Protection Officer at the following address: dpo[at]univ-lille[point]fr or by post at:
Délégué à la protection des données
Université de Lille
42 rue Paul Duez
59000 LILLE